Policies, Rules, Terms and Conditions

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RULES, TERMS AND CONDITIONS

REGISTRATION / MEMBERSHIP (ANNIVERSARY) and PAYMENT POLICY 

Gymnastics World of Georgia and Gainesville Gymnastics uses a no contract, pay by the month registration system. Your child automatically remains registered until you submit a request to drop the class through the online customer portal. Payments for classes are due in full upon registration. If you register once a class has already started, you will pay the prorated cost for that month. On the 20th day of each month the next month's tuition will be placed onto your account and you will receive an e-mailed statement which will serve as a reminder that tuition payment is due. If your payment has not been received by the 24th, automatic processing of the card on file will be done on the 25th for the upcoming month. If the card is declined, you will have until the 1st of the month to make the payment or your child's spot in class may be forfeited. A late fee of $25 will be applied to all accounts not paid before the 1st. Payment for the next month tuition is due on the 25th of each month. Everyone is required to enroll in automatic billing (if you cannot fulfill this requirement, please come see us for alternative methods). Each family has the opportunity to pay by the 24th of the current month with another form of payment. We do not charge more for "long" months, nor less for "short" months. All students of Gymnastics World of Georgia and Gainesville Gymnastics are required to pay a yearly non-refundable membership fee of $49.00 that is due with your first registration and paid yearly on the anniversary month of enrollment. Additional charges may differ between the Recreational and Competitive Team programs.

 

DROP PROCEDURE

Please note: You are responsible for payment for your student's classes WHETHER OR NOT YOUR STUDENT ATTENDS CLASS. If at any time you wish to drop from the program, simply submit a drop request by the 24th day of the current month through the Customer Portal or Mobile App. DROP REQUESTS WILL NOT BE TAKEN BY PHONE, EMAIL OR IN PERSON. You must receive an emailed DROP acknowledgment from the office before the 25th. If you do not receive this email acknowledgement please contact the gym or you will be responsible for the continued payments. Drop requests will only be accepted from the Parent or Guardian listed on the account.

MAKEUP POLICY FOR RECREATIONAL CLASSES

Consistency is the key to progress in gymnastics (and life). We encourage all students to attend their regularly scheduled class. In the event of a missed recreational class due illness or an emergency, a makeup token will be placed on the student's account. This make-up token will expire within thirty days. Students are limited to one make-up during any thirty day window. The student must be enrolled in a class to be eligible. Make-up classes are offered on select days each month and subject to availability. Make-ups must be pre-arranged with the front office staff. 

 

REFUND POLICIES
  • CLASSES / Scheduled Holidays/Inclement Weather

    • No refunds for classes missed, scheduled holidays or bad weather days.

  • SPECIAL EVENTS 

    • (Including but not limited to Parents Night Out, Ninja Night, Team Try Outs, Skill Clinics) - No make ups, refunds, or credits will be issued.

  • CAMPS 

    • No refunds or credits will be given. Transferable only into other similar camps. A forty-eight hour notice is required. 

 

HOLIDAYS / INCLEMENT WEATHER

The gym is closed for standard holidays and bad weather when travel is hazardous. There are no discounts or refunds issued for classes missed for scheduled holidays or inclement weather. Holiday announcements and inclement weather updates are posted on our social media site and via email.

 

ARRIVAL AND PICKUP

Be sure that your student arrives at least 5 minutes before his/her scheduled class time. The person bringing the student must supervise them until they are counted as present in class. If arriving late you must check in with the front desk. Please pick up your student on time. Please inform us if you know you will be late picking up your student. A charge in the amount of $20 will be applied to your account for every 15 minutes after the end of your child’s class if we are not notified that you will be late. Instruct your student to wait inside the building and you should escort them from the building to your car. During peak times the parking lot is crowded. Please take into consideration that our students may include young children. Please drive slowly and carefully. Do not take a chance on your student running to and from your car.

 

​PERSONAL CONTACT INFORMATION AND EMAIL POLICY

Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested. The email address you provide for order processing, may be used to send you information and updates pertaining to your class, in addition to receiving occasional company news, updates, related product or service information, etc.

WHAT TO WEAR

Boys or Girls may wear tucked in T-shirts and shorts OR Leotards for Girls. NO chewing gum or dangling jewelry. Hair should be pulled neatly and securely away from the face so that it stays up for the entire workout. Girls should not wear bows or other large hair ornaments that may cause discomfort during activity. All students should have activity-appropriate footwear during class. Personal items should be left in cubbies. Jewelry should not be worn during classes. PLEASE LEAVE JEWELRY AND ANYTHING VALUABLE AT HOME. This facility's staff will not be responsible for ANY, including mobile phones or tablets, items that may be lost or stolen. Be sure your student's personal items are marked with their name. Please refer to our website for more information.

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STATE LICENSING

This program is not a licensed Child Care Learning Center and is not required to be licensed by the state.

updated 8/30/22